Overview
Aman, a Palestinian security and cash-in-transit company and part of the Massar International group, is hiring an Administrative Affairs and Personnel Assistant to join its Administrative Affairs department. The role aims to keep the company's administration running to the highest possible standard while handling the daily administrative workload: tracking attendance and leave, keeping the office supplied, and supporting the General Manager's office.
Responsibilities
- Oversee the day-to-day administrative matters that keep the company running.
- Track attendance, departures, short leaves and annual leave each day, and keep the related files up to date in the HR software.
- Keep the office stocked with essential supplies and basic purchases, following the approved procedures.
- Follow up on the general insurance policies covering the office and its assets, as well as health insurance.
- Make sure all employees have a suitable working environment.
- Prepare administrative reports as requested.
- Follow up on the company's administrative needs, such as electricity, water, telephone, internet and maintenance contracts.
- Carry out secretarial duties, including answering phone calls and typing official letters.
- Organise the General Manager's office: receiving visitors, scheduling meetings and following up on official correspondence.
- Carry out any other tasks assigned by the direct manager.
Requirements
- Bachelor's degree in Business Administration, Human Resources Management or a related field.
- At least 2 years of experience in administration, HR or office management.
- Strong command of Microsoft Office, especially Excel and Word.
- Excellent written Arabic, including drafting official letters and correspondence.
- Good English, in both reading and writing.
- Strict confidentiality and integrity when handling employee data and company information.
- Strong organisational skills, with reliable follow-up, time management and prioritisation.
- Good communication skills and a professional manner with visitors and callers.
- Nice to have: experience with HR software or time-and-attendance systems.
- Nice to have: previous secretarial or executive office experience, ideally supporting a General Manager.
- Nice to have: experience following up on procurement, maintenance contracts or insurance files.
- Nice to have: knowledge of Palestinian labour law.
Required skills
- Microsoft Office (Excel, Word, Outlook)
- HR and time-attendance software
- Formal Arabic writing
- English correspondence
- Secretarial and office management
- Record keeping and reporting